A technological change offers advancement potential future processes that are to benefit from the enhancement. Before adopting ink on paper, which now faces replacement risks in various businesses and organizations, the traditional ink thumbprints were the legal proof of paperwork. Electronic signatures are gradually replacing the written types because, apart from being legal like ink paper signatures, the e-signs are secure and cost-effective. However, before getting an electronic signature, you should pick a vendor you trust in the signing industry.
How to use an electronic sign for your business?
The main aim of a business venture is to generate ROI (Return on Investment), which evaluates the investment’s efficiency. Every business owner would love to witness expansion and optimization, whether in the office or geographically distanced. You should consider spending some capital on improvising your business processes in the same way how you spend on marketing companies for business branding. Electronic signatures are enforceable and valid. With specific met requirements, e signs have similar legality to the traditional ink paper signatures. Your business will significantly grow and benefit when you digitize the investment by adopting the electronic signature platform and initiating digital signatures. While the benefits of e-signs like cost, security, and mobility span all businesses, whether start-ups or established, the signature’s uses could be varied based on the businesses’ unique needs. With various uses of electronic signatures on sales and vendor agreements, tracking your business venture’s flow process is now effective than before.
What does an electronic signature require?
Before your e-sign becomes legal and practical, you should make sure it meets the following essential standard requirements. The electronic signature must
- Be adopted if you have a signing intent
- Be associated with the signed electronic document
- Authenticate the person signing as the correct signer
- Be an acceptable electronic form of signature
- Ensure it preserves the signed document’s integrity
What are the common uses of the E-signs?
Various departments in your entrepreneurial venture could use the electronic signature used externally, like in policy agreements, or internally, like on inventory site transfers.
The following are how different industries could use the signatures
An insurance company could use the digital signature to sign:
- Claim processing documents
- Policy agreements and notifications
- Service Rene
Your legal department could use the e-sign on
- Confidentiality agreements
- Fee agreement or retention agreement
- Power of attorney agreements
- Class actions communications
The human resource department or company will benefit using the sign on:
- Tax forms
- Acknowledgment statements
Your sales personnel will also be able to track their records using the electronic signature on
- Orders and invoices
- Company or end-user agreements
- Licensing agreements
How do you develop a use case for your e-sign?
Finding a specific use case for your electronic sign could seem easy. However, you could jeopardize the potential of maximizing your business if you fail to find a case in your business process. So, how do you find your e-sign’s unique use case?
Focus on the workflow, processes, or departments you need to be outlined. Have a flowchart during the layout to ensure the areas you are trying to outline are in sync with your business venture. Narrow your basis on:
- Document workflow
- Your internal documents’ executions
- Your external systems and customers’ interaction
After you are done with outlining, you can now use your crafted result to find instances where you could devise the use of e-sign to enhance productivity and efficiency. With analysis, you could try asking yourself basic questions that could create loopholes that the use of an electronic signature will help minimize the potential gaps. For instance, you could ask yourself questions like:
- How are your incoming business documents processed?
- How do you rate the efficiency levels of your various departments, workflow, or business processes?
- Do most of your documents need both external and internal approvals?
- Should approvals be part of the workflow?
- What are your employees’ engagement levels with CRM (Customer Relationship Management)?
Now that you have the information you need and the areas that need to be enhanced, it is time to research how to use the technology effectively. If you are a novice in the technology, it is a recommendation by the signing masters that you reach out and ask for help. Check out helpful resources to guide you through the process and show you how your entrepreneurial venture will benefit from the signature and how businesses like yours have made it through the implementation process.
After a successful implementation strategy, you will be forced to redesign your system and figure out the various business areas that will benefit from an electronic signature. It will be necessary to inform your employees and let them brainstorm on the way forward with the new technology and work with the e-sign efficiently. Alternatively, you could call the experts to help you and your team and advise how to embrace the system.
Train your employees
Now that you have your e-sign, chances are high; you will need a significant number of your employees to sign some of the documents. Train your staff about the new system by running a pilot study to check on the technology’s compatibility with your business’ culture.
Finding a distinctive use case for your e-sign will no longer be a daunting task when you have helpful resources. Whether your electronic signature is a simple sign or a patented doddle, the signing will be one task you will enjoy doing anywhere, anytime while keeping track of your business’ processes and workflow. For more information on electronic signatures, contact the experts today.