The role of a sourcing agent is to simplify the complex process of sourcing in a foreign market by providing valuable insights, expertise, and support.
From identifying potential suppliers and manufacturers to negotiating deals and contracts, overseeing production and quality control, and navigating the local business culture, a Vietnam Sourcing Agent helps ensure transactions and partnerships are conducted in an efficient and effective manner.
By working with a sourcing company, companies and buyers can access the local market’s vast resources and expertise, ultimately helping them source high-quality products at competitive prices.
If you wish to get started in sourcing products from Vietnam with A-Z tailored services, you can check out the step-by-step actions from this guide.
When do you need help from a sourcing agent?
When it comes to sourcing products and materials from the Vietnamese market, there are many challenges that companies and buyers can face. Navigating a foreign market can be a complex and confusing process, particularly if you are unfamiliar with the local culture and business practices. It’s essential to have the right resources and support to help you find the products you need and secure the best deals possible.
This is where the services of a Vietnam sourcing advisor can come in handy. Here are some situations when you may need the help of a Vietnam sourcing agent:
- Lack of Local Knowledge: If you are not familiar with the local market and its offerings, you may find it difficult to identify potential suppliers and manufacturers that meet your needs. A sourcing partner in Vietnam can help you navigate the local market, providing you with valuable insights and expertise.
- Complex Sourcing Process: Sourcing products and materials from a foreign market can be a complex process, particularly if you are not familiar with local customs and regulations. A sourcing agency in Vietnam can assist you in navigating this process, ensuring that everything is handled efficiently and effectively.
- Negotiating Contracts: Negotiating contracts with suppliers and manufacturers can be a challenge, especially if you are not familiar with the local culture and business practices. A sourcing agent in Vietnam can negotiate deals and contracts on your behalf, ensuring that you get the best possible terms.
- Quality Control: Ensuring that the products you source are of high quality is essential to the success of your business. A sourcing partner in Vietnam can provide valuable support in overseeing production and quality control, ensuring that the products and materials you source meet your specifications.
- Competitive Advantage: In a competitive market, it’s essential to stay ahead of the competition. A sourcing company in Vietnam can help you tap into the local market’s vast resources and expertise, providing you with a competitive advantage.
Should you consider hiring a Vietnam sourcing team?
There are several reasons why you should consider hiring a Vietnam sourcing agent.
Firstly, a sourcing representative in Vietnam can save you time and effort. They can assist with everything from identifying potential suppliers and manufacturers, to negotiating deals and contracts, to overseeing production and quality control. By working with a sourcing agency, you can focus on your core business while they handle the sourcing process for you.
Another reason to consider working with a Vietnam sourcing agent is that they can help you to avoid common pitfalls and challenges. Sourcing agents are experienced professionals who are well-versed in the local culture and business practices, and they can help you to navigate the local market with confidence. They can also provide valuable support in overseeing production and quality control, ensuring that the products and materials you source are of high quality and meet your specific requirements.
Finally, being helped by a Vietnamese sourcing provider can give you a competitive advantage in the local market. They usually have a strong network of suppliers and manufacturers, as well as a deep understanding of local trends and demands. They can help you to source products and materials that are in high demand and offer competitive pricing, allowing you to stay ahead of the competition.
List of the top sourcing agencies in Vietnam
1. MovetToAsia (movetoasia.com)
MoveToAsia, founded in 2019, supports international entrepreneurs; from small businesses to larger corporations; with a strong focus on SMEs seeking reliable suppliers and manufacturing opportunities in Vietnam.
Their expertise lies in supplier search, factory qualification, and sourcing assistance, backed by on-the-ground support from a blended team of local Vietnamese technical specialists and sourcing experts, managed by an experienced core team of European nationals.
With proven experience across diverse sectors such as furniture, garments, metal manufacturing, handicrafts, kitchenware, and home & garden products, MoveToAsia covers a broad range of Vietnam’s strengths in sourcing and manufacturing. They have a Youtube channel and especially this must-watch playlist combining valuable content and updated information about sourcing in Vietnam.
2. FVSource (fvsource.com)
FVSource sets itself apart by going far beyond traditional sourcing services. Founded in 2009 by a trio consisting of a Finnish, a French, and a Vietnamese expert, the company was built on a unique mix of cultural backgrounds and professional strengths. This diversity has shaped FVSource’s consulting-first approach, enabling it to offer not only sourcing but also strategic guidance for building sustainable and competitive supply chains.
With offices in Vietnam, the USA, and Europe, FVSource is well-positioned to act as a bridge between international clients and the fast-growing economies of Southeast Asia. Its supplier network extends beyond Vietnam to countries such as Thailand, Indonesia, India, Malaysia, Cambodia, and even China, allowing clients to compare and integrate multiple manufacturing bases into one cohesive strategy.
FVSource doesn’t just connect buyers with factories. It develops full outsourcing manufacturing plans, guarantees access to vetted suppliers for long-term cost minimization, and supports clients through factory audits, quality control, and compliance with international standards. For companies looking at Vietnam not only as a production hub but also as a long-term strategic partner, FVSource represents one of the most reliable consulting agencies in the region.
3. SAV (sourcingagentvietnam.com)
SAV (sourcingagentvietnam.com) is synonymous with agility and efficiency. It specializes in rapid supplier searches, streamlined sourcing processes, and factory visit organization. With its 3-step sourcing process, SAV ensures that buyers get quick market insights and actionable supplier connections. The agency also incorporates in-line inspection and quality control processes, carried out by local Vietnamese specialists, to help clients avoid costly mistakes when placing orders with Vietnamese factories.
What makes SAV especially appealing to small and medium-sized enterprises (SMEs) is its hands-on, practical approach. Rather than focusing on high-level consulting, SAV provides direct access to original suppliers, guarantees transparency in transactions, and deploys a local team to manage the entire sourcing process from A to Z.
By covering industries such as furniture (indoor and outdoor), metal manufacturing (steel, aluminum, stainless steel), garments and fashion, handicrafts, and even electronics (PCB & PCBA), SAV enables SMEs to enter the Vietnamese market without heavy upfront commitments. It is particularly valuable for businesses seeking to test new suppliers quickly while keeping risks at a manageable level.
4. SourcingNotes (sourcingnotes.com)
SourcingNotes is tailored to companies that already have international experience and seek long-term, stable partnerships in Vietnam. Its strength lies in connecting established brands with reliable suppliers who consistently meet strict international standards.
Beyond basic sourcing, SourcingNotes ensures full transparency by linking buyers directly to original suppliers. This not only builds trust but also enhances cost efficiency and quality control. The agency also offers factory audits, employee training, and supplier development programs, ensuring that production partners grow together with client expectations.
Specializing in industries such as high-end furniture, home décor, fashion, and consumer goods, SourcingNotes provides brands with the confidence to expand their collections while maintaining product consistency and compliance. Furthermore, the agency has expertise in low-cost manufacturing countries like India, China, and Vietnam, enabling companies to compare different sourcing bases and make informed strategic choices.
5. Mekong Sourcing (mekongsourcing.com)
Mekong Sourcing is a Vietnamese-based sourcing company with twenty years of experience. Guarantees access to supplier network for long-term cost minimization. Takes care of the sourcing process, shipping, and compensation in case of contract breaches. Connects buyers directly to original suppliers for better transparency and quality.
How to do due diligence before working with a third party in Vietnam?
Many foreign buyers look for Vietnamese sourcing agents to assist them in finding the right manufacturer in Vietnam for their needs.
Here are some key steps to follow:
- Research online: A good place to start is by searching online for sourcing companies in Vietnam. You can find a list of agencies on industry websites, trade associations, and forums. Look for agents that specialize in the type of products and materials you are interested in sourcing.
- Check references: Ask for references from the sourcing agencies you are considering. You can also check their online reputation by reading reviews and feedback from previous clients. This will give you an idea of their reliability and quality of service.
- Ask for samples: If you have already sourced from Vietnamese suppliers, ask them for recommendations. You can also ask the sourcing company to provide you with samples of products they have sourced in the past to get a sense of their abilities.
- Look for experience: Consider sourcing agencies with a proven track record of sourcing products and materials in Vietnam. They will have a better understanding of the local market and a network of reliable suppliers.
- Consider language skills: Consider hiring a sourcing desk who speaks the local language. This will help to facilitate communication between you and the suppliers and can reduce the risk of misunderstandings.
- Negotiate terms: Once you have found a sourcing agent that meets your requirements, make sure to discuss the terms and conditions of the agreement. Ensure that the agent is transparent about their fees and services, and that you are clear about your expectations and needs.
How much should you pay a sourcing company?
The fees and charges of a sourcing organization in Vietnam can vary widely depending on several factors, including the size and complexity of the sourcing project, the type of products and materials being sourced, and the services being provided by the sourcing firm. In general, sourcing agents in Vietnam charge a percentage of the total value of the deal, although this percentage can range from a few percent to as much as 20% or more. They can also work on service-based payments allocating resources for sourcing missions, QC or handling the shipment for you.
In addition to the percentage fee, there may also be other costs associated with working with a sourcing business in Vietnam, including travel expenses, product testing and quality control fees, and legal and regulatory compliance fees. Companies and buyers should be aware of these additional costs when evaluating the costs of working with a sourcing office in Vietnam.
It is important to note that the cost of working with a sourcing agent in Vietnam can be significantly lower than the costs of attempting to source products and materials on your own. Sourcing agents in Vietnam have a deep understanding of the local market and its offerings, as well as a strong network of suppliers and manufacturers. They can help companies and buyers to source high-quality products at competitive prices, and can save time and effort by handling the sourcing process on their behalf.
What you should consider when choosing a sourcing partner?
Choosing the right sourcing company in Vietnam is crucial for a successful sourcing journey. Here are some key factors to consider when selecting a sourcing business:
- Experience and track record: Look for a sourcing service with deep knowledge of the local market and a strong network of suppliers and manufacturers.
- Services offered: Choose a sourcing office that provides the services you need, such as supplier identification, contract negotiation, production oversight, and quality control.
- Communication and customer service skills: Good communication and responsive customer service can help resolve any issues or concerns.
- Costs and fees: Consider the costs associated with working with a sourcing firm, and look for an agent that offers competitive pricing.
