SharePoint is a web-based collaboration and document management platform from Microsoft. It is part of the Microsoft Office suite of products and is available in on-premises and cloud-based versions. SharePoint allows users to create and manage websites, document libraries, and lists. Indeed, it’s a versatile platform with various features to meet any organization’s needs. This post focuses on seven notable features of SharePoint, so keep reading.
1. Management Ease
SharePoint is famous for its management ease, a feature of the platform. It is easy to manage SharePoint because it provides a central location for all your organization’s information. So, you can control who has access to your SharePoint site and what they can do.
System administrators can easily create and manage SharePoint sites. Also, they can quickly add or remove users as needed.
SharePoint tool makes it easy to keep track of users, permissions, and content. You can also customize the look and feel of SharePoint to match your company’s branding. This makes SharePoint an ideal platform for businesses of all sizes.
2. Advanced-Data Security
Another SharePoint feature is its advanced security.SharePoint provides different options for securing data. They include the ability to encrypt data in transit and at rest and provide role-based access control. Also, SharePoint offers the ability to create custom security policies. These policies can even be tailored to the specific needs of an organization.
The advanced security features of SharePoint make it an ideal platform for organizations. So, there won’t be issues protecting sensitive data. By using SharePoint, organizations can be confident that their data is safe and secure.
3. Folder Sharing
Folder sharing is another notable feature of SharePoint. With Folder sharing, you can share folders and files with other users.
When a user shares a folder in SharePoint, they can specify the level of access that other users have to the folder. For instance, a user can give another user read-only access to a folder. So, the other user can view the folder’s contents but cannot make any changes to the files.
Folder sharing is a valuable feature of SharePoint that allows users to collaborate and work together on projects. Users can easily access the most up-to-date versions of files by sharing folders. They can also make changes that are immediately visible to other users.
4. Automatic Update
The SharePoint automatic update feature is a great way to keep your site up-to-date. This way, your site gets the latest changes and news. So, you don’t have to worry about manually updating your site.
Also, SharePoint updates data based on changes made to the underlying data. When data in the source is updated, SharePoint updates the page content to reflect those changes. This allows for near-real-time information updates. And this can be critical in many business scenarios.
This feature is handy for large sites with many users, as it can help keep everyone on the same page.
People refer to this process as synchronization. When SharePoint synchronization turns on, the SharePoint server regularly updates the site content and structure.
5. Business Intelligence
Business intelligence in SharePoint is another feature we can’t overlook. It’s a process of turning data into insights that can help improve business decisions. By using SharePoint, organizations can create business intelligence solutions. These solutions would fit their specific needs. Also, they can be easily accessed and used by employees across the organization.
There are several ways to implement BI in SharePoint. Some standard features include data visualization tools, dashboards, and self-service BI capabilities. Data visualization tools help to make complex data sets more accessible and understandable. However, dashboards provide a centralized view of critical metrics and performance indicators.
Meanwhile, self-service BI allows users to create their reports and analyses. And they can do this without relying on IT or other departments for assistance.
BI in SharePoint can be a valuable tool for organizations of all sizes. It will help to improve decision-making, increase efficiency, and drive better business results.
6. Large File Support
Though there’s no limit on file size, SharePoint recommends uploading up to 10 GB in size. This is possible by using the FileUpload control, which supports files up to 2 GB in size. You can also use the LargeFileUpload control, which supports files up to 10 GB in size.
The LargeFileUpload control uploads files that are too large for the FileUpload control. When a user attempts to upload a file larger than 2 GB, SharePoint displays a message asking the user to use the LargeFileUpload control.
The LargeFileUpload control is like the FileUpload control. However, it uses a different mechanism to upload files. Instead of sending the file in one request, the LargeFileUpload control sends the file in many requests. This allows the user to upload large files without waiting for the entire file to be uploaded.
7. Access to Existing Team Site
SharePoint gives you access to an existing team site. You can access it by logging into the SharePoint site with your credentials. Once logged in, you can navigate the team site by clicking on the “Sites” tab in the top navigation bar. From there, you will see a list of all the sites you have access to. Click on the team site you want to access, and it will take you to the site.
Conclusion
Businesses continue to use SharePoint as one of their main collaboration tools. Many companies still use it, particularly in large enterprises. We hope this post has helped you to understand the notable features of SharePoint and how they will help your business.
