5 Best Document Management Software to Streamline Your Business Operations


If your business handles tons of documents then you know how overwhelming, if not frustrating, it can be to search, retrieve and organize these documents.

From invoices and contracts to reports and employee records, you’ll quickly realize that you urgently need an effective document management software that can take the weight off your back and streamline your operations.

In fact, it is estimated that around $49,600 is saved in salary costs if a regular-sized company starts using document management systems. 

But how do you find the right document management software?

Fortunately, there’s a ton of solutions available that can streamline your business operations, transforming the way you handle and organize company documents. 

In this article, we will explore the 10 best document management software options that can revolutionize your workflow and enhance productivity across departments. 

So, whether you’re searching for robust security features, automated workflows, or collaboration capabilities, these solutions have got you covered. 

Let’s get started.

1. Lumin PDF

Lumin PDF

Lumin PDF is a popular document management software that offers a range of powerful features designed to streamline document workflows and enhance collaboration. 

It tops the list because of its user-friendly interface and robust capabilities, with focus on PDF documents. Lumin PDF is an ideal choice for startups in need of efficient document management solutions.

Key Features Include:

  • PDF editing and annotation: Lumin PDF allows users to edit and annotate PDF documents with ease, making it simple to collaborate and provide feedback in real-time.
  • Document security: Protect your sensitive documents with password encryption and access control features, ensuring that only authorized individuals can view and modify the content.
  • Cloud-based storage: Store and access your documents securely from anywhere with Lumin PDF’s cloud-based storage, enabling seamless collaboration and easy retrieval.
  • Integrations: Lumin PDF seamlessly integrates with popular cloud storage services like Google Drive and Dropbox, enabling smooth document management across platforms.
  • Collaboration features: With Lumin PDF, you can share documents, track changes, and collaborate with team members in real-time, boosting productivity and efficiency.

Experience the convenience and power of Lumin PDF by scheduling a free demo.

As a popular document management software, Lumin PDF provides startups with an intuitive platform for PDF editing, secure document storage, and seamless collaboration, making it a top choice for efficient document management in 2023.

2. Orangedox


As you explore the best document management software options for your startup in 2023, Orangedox will draw your attention with its impressive set of features for securely sharing your documents. 

Orangedox offers a comprehensive solution for startups seeking virtual data rooms to securely share their documents.

Key Features Include:

  • Virtual Data Rooms : Create secure data rooms directly from Google Drive, that keep you in full control on how your documents are shared.
  • Secure file sharing: With advanced security features, Orangedox ensures that your shared files are protected, granting you control over who can access and download the documents.
  • Document tracking and analytics: Orangedox allows you to track document engagement, providing insights on who viewed your documents and for how long, helping you understand customer engagement and make data-driven decisions.
  • Integration capabilities: Orangedox seamlessly integrates with popular cloud storage platforms like Google Drive and Dropbox, making it effortless to manage and share documents across different applications.
  • Custom branding: Showcase your brand by adding your logo and customizing the appearance of document sharing pages with Orangedox’s white-labeling options.

Click here to learn more about Orangedox and start a 14 day free trial. 

With its advanced document tracking, secure file sharing, and customizable branding options, Orangedox proves to be one of the secure document sharing platforms that’ll help you streamline your business operations in 2023.

3. PDFix

When looking for a great PDF document management software for streamlining your business operations, PDFix stands out as an exceptional solution in 2023.

Designed specifically for handling PDF documents, PDFix offers a wide range of features that simplify and enhance your document management processes.

Key Features Include:

  • PDF manipulation: PDFix allows you to effortlessly manipulate PDF files by merging, splitting, extracting, or adding pages, providing flexibility and control over your documents.
  • Forms Processing: Automate your forms processing workflow by extracting form field values, populating fields, or validating the data within PDF forms, saving time and reducing errors.
  • OCR and Text Extraction: Extract text from scanned documents using optical character recognition (OCR) technology, making the content searchable and editable.
  • PDF Accessibility: Ensure compliance with accessibility standards by adding tags, alternative text, and adjusting reading order, making your PDFs accessible to users with disabilities.
  • Digital Signatures: Streamline document signing processes with integrated digital signatures, enhancing security, and eliminating the need for physical paperwork.

Experience the power of PDFix by downloading a free Lite version and gain firsthand experience of its comprehensive features.

PDFix offers a great PDF document management software solution for businesses, empowering them with efficient PDF manipulation, forms processing, OCR capabilities, accessibility features, and seamless digital signing functionalities.

4. FileHold


FileHold is renowned as a great document management software that will provide your startup with a set of comprehensive features to organize, secure, and collaborate on your documents. 

Offering a user-friendly interface and robust functionality, FileHold is a top choice for startups in 2023 looking to streamline their document management processes.

Key Features Include:

  • Document capture and indexing: FileHold simplifies the capture and indexing of documents, making it effortless to organize and search for files based on their content and metadata.
  • Version control and audit trails: Maintain version control and track document changes with ease, ensuring accountability and compliance.
  • Secure document storage: You’ll be able to store documents securely in a centralized repository, setting access controls and permissions to safeguard sensitive information.
  • Collaboration and workflow automation: Facilitate collaboration through automated workflows, enabling seamless document routing, approvals, and notifications.
  • Advanced search and retrieval: Quickly locate specific documents using advanced search capabilities, saving time and increasing productivity.

Click here to contact sales and learn how FileHold can be your perfect document management software partner for your digital transformation journey.

As a great document management software, FileHold empowers startups with efficient document capture, secure storage, collaboration features, and advanced search capabilities to streamline their operations and bolster productivity.

5. Docshifter


When it comes to top document management software today, Docshifter is another one of the great contenders that stands out as a leading solution for streamlining your business operations. 

This powerful platform offers a comprehensive range of features designed to optimize document conversion, rendering, and automation processes.

Key Features Include:

  • Document conversion: Docshifter excels in converting documents from one format to another, supporting a wide range of file types with high fidelity and accuracy.
  • Scalability and speed: With its advanced architecture, Docshifter can handle large volumes of documents and process them rapidly, ensuring optimal performance even as your business grows.
  • Intelligent automation: You’ll be able to automate document processing tasks such as file ingestion, transformation, and delivery, enhancing efficiency and reducing manual effort.
  • Seamless integrations: Docshifter also seamlessly integrates with other enterprise systems, enabling smooth data exchange and ensuring compatibility with your existing tech stack.
  • Compliance and security: With robust compliance features and security measures, Docshifter will ensure the confidentiality and integrity of your documents, meeting stringent data protection requirements.

To learn more about the power of Docshifter and experience its capabilities firsthand, schedule a free demo today.

Docshifter’s document conversion prowess, scalability, automation capabilities, seamless integrations, and focus on compliance and security make it a great choice among the top document management software solutions to streamline business operations in 2023.


To sum it all up, implementing a reliable document management software is no longer just a nice to have, but a critical necessity for your business.

The different options we’ve explored in this article can help you streamline your operations, boost team collaboration and efficiency, as well as save you valuable time and resources.

When choosing a document management software, I’d suggest you consider factors like security, scalability, ease of use, and integration with other tools you already use. 

By taking advantage of automated workflows, collaboration features, and robust security measures offered by these software solutions, you can transform your document handling processes, reduce errors, and enhance productivity across different departments.

So why wait?

Pick one solution, give it a try and see if it works for you.

Don’t let cumbersome paperwork hold you back when there are powerful software solutions designed to streamline your workflow and drive your business forward.

Disclaimer: This article contains sponsored marketing content. It is intended for promotional purposes and should not be considered as an endorsement or recommendation by our website. Readers are encouraged to conduct their own research and exercise their own judgment before making any decisions based on the information provided in this article.


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